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Privacy Policy

IP Consulting

Effective Date: 15/10/2025
Last Updated: TBD

1. Introduction

IP Consulting (“we”, “our”, or “us”) is committed to protecting your privacy and personal data in accordance with the Zambia Data Protection Act No. 3 of 2021. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you visit our website.

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2. Scope of This Policy

This policy applies to all personal data collected through our website, including:

  • Event registration forms

  • Contact forms

  • Newsletter subscriptions

  • Cookies and analytics tools

It applies to all users, regardless of location, but is specifically designed to comply with Zambian law.

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3. Definitions

  • Personal Data: Any information that identifies or can be used to identify an individual.

  • Sensitive Personal Data: Includes race, ethnic origin, health data, biometric data, religious beliefs, etc.

  • Data Subject: The individual whose personal data is being processed.

  • Data Controller: IP Consulting, which determines the purpose and means of processing personal data.

  • Data Processor: Any third party that processes data on behalf of IP Consulting.

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4. Legal Basis for Processing

We process personal data based on:

  • Consent: You have explicitly agreed to the processing.

  • Contractual Necessity: To fulfill a service or agreement.

  • Legal Obligation: Compliance with applicable laws.

  • Legitimate Interest: For business operations, provided your rights are not overridden.

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5. Types of Data Collected

We may collect:

  • Identity Data: Name, email, phone number.

  • Technical Data: IP address, browser type, device information.

  • Usage Data: Pages visited, time spent, interactions.

  • Event Data: Information submitted during registration.

  • Communication Data: Messages sent via forms or email.

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6. Collection Methods

Data is collected through:

  • Direct input via forms

  • Cookies and tracking technologies

  • Third-party integrations (e.g., Wix, Google Analytics)

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7. Purpose of Data Collection

We use your data to:

  • Register and manage event participation

  • Respond to inquiries

  • Improve website functionality

  • Send updates and promotional content (with consent)

  • Comply with legal obligations

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8. Data Sharing and Disclosure

We do not sell your data. We may share it with:

  • Wix.com (hosting provider)

  • Third-party service providers (e.g., email platforms)

  • Legal authorities if required by law

All third parties are bound by confidentiality and data protection agreements.

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9. International Data Transfers

If data is transferred outside Zambia, we ensure:

  • Adequate protection measures

  • Data processing agreements

  • Compliance with Section 12 of the Data Protection Act

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10. Data Subject Rights

Under Zambian law, you have the right to:

  • Access your personal data

  • Rectify inaccurate data

  • Erase data (“Right to be Forgotten”)

  • Object to processing

  • Restrict processing

  • Data Portability

  • Withdraw Consent

  • Avoid Automated Decisions

To exercise these rights, contact:
Email: [Insert Email]
Phone: [Insert Phone Number]

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11. Data Retention

We retain personal data only as long as necessary for:

  • Legal compliance

  • Business operations

  • Event management

Data is securely deleted or anonymized when no longer needed.

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12. Data Security

We implement:

  • SSL encryption

  • Secure servers

  • Access controls

  • Regular security audits

Wix also provides built-in security features to protect your data.

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13. Cookies and Tracking

Our site uses cookies to:

  • Enhance user experience

  • Analyze traffic

  • Remember preferences

You can manage cookie settings via your browser or our cookie banner.

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14. Children’s Data

We do not knowingly collect data from individuals under 18. If such data is discovered, it will be deleted immediately.

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15. Data Breach Notification

In case of a breach, we will:

  • Notify affected individuals

  • Report to the Data Protection Commissioner

  • Take corrective action

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16. Registration and Licensing

IP Consulting is registered as a Data Controller under the Data Protection Act and complies with all licensing requirements.

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17. Accountability and Governance

We maintain:

  • Records of processing activities

  • Data Protection Impact Assessments (DPIAs)

  • Appointment of a Data Protection Officer (if required)

  • Internal training and awareness programs

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18. Third-Party Links

Our website may contain links to external sites. We are not responsible for their privacy practices.

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19. Changes to This Policy

We may update this policy periodically. Updates will be posted on this page with a revised effective date.

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